A void cheque is a cheque with the word “VOID” written across it, which prevents anyone from filling out the cheque and using it to make a payment.
What are void cheques used for?
You may be asked to provide a void cheque when setting up a payroll deposit or automatic payments. Since your account information is printed on each cheque, the void check can be used to set up an electronic link to your bank account.
Voiding the cheque ensures that you aren’t sending out a “blank cheque” that criminals could fill in and use to withdraw money from your account.
Many employers use direct deposit to pay their employees instead of writing cheques. Once your account is linked electronically, your money will be deposited directly into your account on payday.
You can set up automatic payments for recurring expenses like bills and rent so that the money is automatically withdrawn from your account instead of you having to send a cheque or pay in person.
Simply take one of your cheques and write “VOID” across it in large letters using a pen or permanent marker.
Make sure not to cover the numbers in the lower left of the cheque – this is the banking information that is required to set up the link to your account.
What do I do if I need a void cheque but don’t have a chequebook?
For most void cheque information requests, you can use a form provided by CIBC that collects account information in place of a void cheque.
There are two ways to access the form:
- Download the Payroll, Direct Deposit, or Pre-Authorized Payment Form (PDF, 510 KB) Opens a new window in your browser..
- Fill out each field by typing in the requested information.
- Save the form onto your computer. You will need to print a copy in order to sign the “Customer Signature” space.
- Submit the form to the company depositing the payment into your account or to the billing company. If you are sending the form by email, remember to scan your signed copy so that the electronic version contains your signature.
You can also ask for a paper copy of the Payroll, Direct Deposit, or Pre-Authorized Payment Form at your CIBC Banking Centre. Using the online form saves time and lets you type in your information.
- Sign into CIBC Online Banking and select “My Accounts” from the menu.
- Select the account you want to link.
- Select the “Void cheque/direct deposit info” link from the “Manage My Account” dropdown.
- Review the Account Information form with your account information including transit number, institution number, and account number.
- Print the form, add your signature and date, and submit to the company who requested the information.